Understanding a Procedural Fairness Letter
A Procedural Fairness Letter is issued when an immigration officer has identified concerns that may lead to a refusal. These concerns often relate to credibility, eligibility, admissibility, or the sufficiency of evidence already on file.
The letter provides an opportunity to respond before a final decision is made. However, the scope and timing of this response are limited, and the issues raised are often narrowly defined.
Why many Procedural Fairness responses are unsuccessful
The response focuses on explanations rather than evidence
Key concerns raised by the officer are misunderstood or overlooked
Irrelevant or excessive documentation is submitted
The response introduces new inconsistencies
The tone or structure does not align with IRCC expectations
In these situations, how information is presented can be as important as the information itself.
A structured, officer-focused approach
My role is to assist clients in assessing the concerns raised, identifying relevant supporting evidence, and preparing a response that is clear, focused, and consistent with IRCC procedural requirements.
Responses are prepared with close attention to the officer’s stated concerns, applicable program instructions, and procedural fairness principles.
Each case is approached individually, with attention to credibility, documentation, and the specific issues outlined in the letter.
Review and analysis of the Procedural Fairness Letter
Identification of key concerns and risks
Guidance on appropriate supporting documentation
Structured response planning within the permitted scope
Scope and limitations
Assistance with a Procedural Fairness Letter is limited to preparation and strategy within IRCC administrative processes.
This service does not include representation before the Federal Court or judicial review proceedings.
As an RCIC-IRB, Lewis Fung is authorized to represent clients before Immigration, Refugees and Citizenship Canada (IRCC) and the Immigration and Refugee Board of Canada (IRB), where applicable.
Next steps
If you have received a Procedural Fairness Letter and are unsure how to proceed, a consultation provides an opportunity to assess your situation and discuss appropriate next steps before a response is submitted.